CAG Handbook 2017-2018
Proceso de Admisión en Español
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Early Childhood

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Thank you for considering the American School of Guatemala as an educational option. Whether you are a family living in Guatemala or if your family is considering a possible relocation, we encourage you to familiarize yourself with the admission procedure prior to submitting an online application. If you want to learn more, please call us at 502.2500.9595 Ext. 1175 or schedule a visit online.

We offer a rolling admissions process and accept applications throughout the year and beginning in December of the current school year, we open up applications for the following school year. (The only exception to this timeline is for Pre-Kindergarten applications – see the note below).

We offer places to students where available and in accordance with our admissions policies. Please review our School Age Placement Guide to understand the grade for which your child will be considered before moving forward with the application.

Please note: There is a non-refundable fee of Q2,500 payable once you submit the online application. Please read the payment instructions before submitting the application.

Admission Criteria

A qualified student is one who is likely to find success in the School’s bilingual (English and Spanish) college preparatory program and would be a positive influence to the CAG educational community. This determination shall be made by the School through a variety of means, which will include a review of relevant school reports/ high school transcripts, other educational records, confidential recommendations and the assessment procedures if applicable. After thorough review of all admissions criteria, the Educational Admissions Committee will determine the assessment date if needed and afterward the final admissions decision will be communicated directly from the Admissions Office.

Note: Children applying for grades 6 – 12 must have grade level English and Spanish language proficiency and meet the academic requirements.

Admission Process

To begin the process, review the overview of the steps to complete the application form process and admission requirements for Early Childhood and Elementary/Middle/High School; then click on the link to complete the online application form.

General Steps to Follow

Online Application

Step 1

  • Click on the Online Application Link
  • Create an Account (all first-time application forms require you to create an account with a username and password)
  • Add an applicant for each child applying located in the left column

Step 2

  • Complete Part I of the application for each applicant and submit
  • Complete Part II of the application for each applicant, upload required documentation and submit

Step 3
Reference & Recommendation Electronic Form:

  • Please fill out 2 options for the electronic reference form located on on the applicant dashboard. References can be work related or family friends that are connected to CAG. Family members are not eligible as references. Once the reference information is finalized, it will be added to the applicants file. Please note that once the electronic form is sent to an email, it cannot be forwarded to another person. Make sure the email you add is the person who will fill out the form.
  • If applicable, send the confidential recommendation form also located on the applicant dashboard directly from the site by entering the email address and creating a message to the teacher or administrator receiving the form (once the teacher or administrator completes the online recommendation form, it’s automatically sent to the Admissions Office). Please note that once the electronic form is sent to an email, it cannot be forwarded to another person. Make sure the email you add is the person who will fill out the form.

Step 4

  • Pay the non-refundable application fee of Q2,500
  • The application fee is only valid for the school year for which the application is submitted. This fee is required prior to an evaluation by the school. This fee is non-refundable and stands until replaced with the subsequent Schedule of Fees and is therefore subject to change.

Step 5

  • Once all the components of the application have been submitted and received (reference and recommendation forms) the Admissions Office will determine if testing/assessments are needed and communicate the onsite dates.
  • After all steps are completed, the Educational Admissions Committee will review the completed file and make the final admissions decision
  • The Section Office or Admissions Office will communicate the decision directly to the parents

NOTE: The school year begins in early August and ends in late May. Students who apply to begin in August from local Guatemalan schools or other countries with a different school calendar, such as Korea or Japan, generally continue in the grade in which they are currently enrolled. If these same applicants wish to begin in the middle of a school year, placement will be based on the grade they have most recently completed at their previous school.


Early Childhood Application Instructions

Online Application

Early Childhood Section: (Pre-Kindergarten, Kindergarten, Grade 1)

Application Part I: Complete the Application Part I, which includes the following:

  • Applicant and family information (Household 1 and Household 2 - if applicable)
  • Current and previous school information – if applicable
  • Complete the Parent Questionnaire (the questionnaire is part of the application form)
  • Additional family information, which includes references (at least one reference required with three references preferred)
  • Upload a digital photo of your child (carefully read the instructions)
  • Parent agreement that full and accurate information has been provided and a parent’s electronic signature
  • Submit Part I

Part II

  • Upload a scanned photo of each parent or guardian (carefully read the instructions)
  • If the child has attended school, please upload a copy of the current and past two final grade reports
  • Upload a copy of the birth certificate
  • Upload a copy of the letter of solvency from the previous school if coming from a local Guatemalan school
  • Upload copies of any educational, behavioral and/or medical evaluations if applicable
  • Submit Part II

Reference & Recommendation Electronic Form:

  • Please fill out 2 options for the electronic reference form located on on the applicant dashboard. References can be work related or family friends that are connected to CAG. Family members are not eligible as references. Once the reference information is finalized, it will be added to the applicants file. Please note that once the electronic form is sent to an email, it cannot be forwarded to another person. Make sure the email you add is the person who will fill out the form.
  • If applicable, send the confidential recommendation form also located on the applicant dashboard directly from the site by entering the email address and creating a message to the teacher or administrator receiving the form (once the teacher or administrator completes the online recommendation form, it’s automatically sent to the Admissions Office). Please note that once the electronic form is sent to an email, it cannot be forwarded to another person. Make sure the email you add is the person who will fill out the form.

Finalization of Application:

  • Once all the components of the application have been submitted and received (reference and recommendation forms) the Admissions Office will determine if testing/assessments are needed and communicate the onsite dates.
  • After all steps are completed, the Educational Admissions Committee will review the completed file and make the final admissions decision
  • The Section Office or Admissions Office will communicate the decision directly to the parents

Application Fee

  • Pay the non-refundable fee of Q2,500 for the Pre-Kindergarten applications for 2019-2020 school year. (Review payment instructions)
  • Contact the Admissions Office about the application fee if you are applying for Kindergarten or Grade 1 for the 2018-2019 School year

Elementary, Middle and High School Application Instructions

Online Application

Elementary/Middle/High School Sections: (Grade 2 to Grade 12)

Application Part I: Complete the Application Part I, which includes the following:

  • Applicant and family information (Household 1 and Household 2 -if applicable)
  • Current and previous school information
  • Complete the Student History Questionnaire (the questionnaire is part of the application form)
  • Additional family information, which includes references (at least one reference required with three references preferred)
  • Upload a digital photo of your child (carefully read the instructions)
  • Parent agreement that full and accurate information has been provided and a parent’s electronic signature
  • Submit Part I

Part II

  • Upload a scanned photo of each parent or guardian (carefully read the instructions)
  • Upload a copy of the current and past two final grade reports/high school transcripts (Guatemalan applicants are required to submit grade reports current and all grade levels completed)
  • Upload a copy of the official birth certificate
  • Upload a copy of the letter of solvency from the previous school if coming from a local Guatemalan school
  • Upload copies of any educational, behavioral and/or medical evaluations if applicable
  • Submit Part II

Reference & Recommendation Electronic Form:

  • Please fill out 2 options for the electronic reference form located on on the applicant dashboard. References can be work related or family friends that are connected to CAG. Family members are not eligible as references. Once the reference information is finalized, it will be added to the applicants file. Please note that once the electronic form is sent to an email, it cannot be forwarded to another person. Make sure the email you add is the person who will fill out the form.
  • If applicable, send the confidential recommendation form also located on the applicant dashboard directly from the site by entering the email address and creating a message to the teacher or administrator receiving the form (once the teacher or administrator completes the online recommendation form, it’s automatically sent to the Admissions Office). Please note that once the electronic form is sent to an email, it cannot be forwarded to another person. Make sure the email you add is the person who will fill out the form.

Finalization of Application:

  • Once all the components of the application have been submitted and received (reference and recommendation forms) the Admissions Office will determine if testing/assessments are needed and communicate the onsite dates.
  • After all steps are completed, the Educational Admissions Committee will review the completed file and make the final admissions decision
  • The Section Office or Admissions Office will communicate the decision directly to the parents

Application Fee

  • Pay the non-refundable application fee of Q2,500
  • The application fee is only valid for the school year for which the application is submitted. This fee is required prior to an evaluation by the school. This fee is non-refundable and stands until replaced with the subsequent Schedule of Fees and is therefore subject to change.

Admission Assessment Grade 4 - 12

Applicants to lower school (Pre-Kindergarten-Grade 3) are required to attend an on-site assessment experience given by the school once the completed application is submitted and approved by the Admissions Office.

SSAT is the required admissions test for applicants to elementary school (Grades 4-5), middle school (Grades 6-8) and high school (Grades 9-11). However, students in these grades who have taken the NWEA (MAP) test at their current school or high school students who have taken the PSAT, SAT or ACT, these tests will be accepted in lieu of the SSAT.

If a student cannot schedule the SSAT National Test during the school year (October through June in the U.S. and Canada, and November through April internationally), and your child or children do not have other standardized test results, you must contact the admissions office at admissions@cag.edu.gt to arrange for the onsite Flex Test after completing the online application process.

Note: If you arrange for the SSAT National Test, please use the American School of Guatemala’s SSAT Code 7623.

1. log onto ssat.org and create an account (or sign in if they already have an account)
2. Follow the steps to schedule a test using the access code you provide to them
3. The last step is to pay with a credit card.

Here is a step-by-step you can put on your website:https://ssat.org/images/documents/test/17-18_Registering-for-the-SSAT_Step-by-Steplo.pdf

Or link here:
https://ssat.org/about-ssat/registration

Closed Flex Test

If you are testing at the American School of Guatemala, you will take a "closed" Flex test. To register, you will need an access code, which is obtained directly from the school. You should only register for a closed Flex test once you have made the appointment directly with the admissions office and have been given instructions to register for the test. The cost of the test is $132.00 USD, which is paid at the time of registration by the parents with a credit card. This amount is deduced from the school application fee of Q2,500.00, which is approximately $205,00 USD that needs to be paid to the School’s cashier prior to the onsite testing.

School Age Placement Guide

Division Age US Guatemala 2018-19 2019-20
Early Childhood 4* Pre-Kindergarten Pre-Kinder

August 31, 2014

August 31, 2015

Early Childhood

5* Kindergarten Kinder

August 31, 2013

August 31, 2014

Early Childhood

6* Grade 1 Preparatoria

August 31, 2012

August 31, 2013

Elementary 7 Grade 2 Primer grado

August 31, 2011

August 31, 2012

Elementary

8 Grade 3 Segundo grado

August 31, 2010

August 31, 2011

Elementary

9 Grade 4 Tercer grado

August 31, 2009

August 31, 2010

Elementary

10 Grade 5 Cuarto grado

August 31, 2008

August 31, 2009

Middle School

11 Grade 6 Quinto grado

August 31, 2007

August 31, 2008

Middle School

12 Grade 7 Sexto grado

August 31, 2006

August 31, 2007

Middle School

13 Grade 8 Primero grado

August 31, 2005

August 31, 2006

High School

14 Grade 9 Segundo básico

August 31, 2004

August 31, 2005

High School

15 Grade 10 Tercero básico

August 31, 2003

August 31, 2004

High School

16 Grade 11

Cuarto bachillerato

August 31, 2002

August 31, 2003

High School

17 Grade 12 Quinto bachillerato

August 31, 2001

August 31, 2002

Age levels

Those marked with an asterisk* must be the designated age by August 31 by the academic year of which the applicant is applying. Students applying for other grade levels are placed in grades that most nearly approach the chronological age for the student taking academic history into account.

Please Note

Students who enroll form schools with a different academic calendar must enroll in the current grade they are in our audit the recently completed grade.

Admission Policy

Under a centralized admissions office, the intention of the School is to enroll students who meet all of the essential entrance requirements. The School will maintain rolling admissions, allowing applicants to be considered for acceptance throughout the school year and offered seats based on space available and complying with current class size policy, per the priority scale.

The School will provide equal opportunity for admissions consideration to, and in the treatment of, all applicants during the admissions process. Visitation screening/assessment for Pre-Kinder and Kinder is required for admission purposes. Other grade levels may require an internal or external standardized assessment administrated by a professional to determine the student’s academic grade level skills or other relevant skills needed to establish admissibility.

Qualified applicants coming from local school or schools on a different academic calendar will only be considered if the parents are willing to have their child audit their completed grade level. In special cases, the School will consider admission for 12th grade when a student has a history of academic and social excellence.

Qualified students will be considered for enrollment based on the following priority scale:

Priority

  1. Siblings of enrolled students who meet the admission criteria above
  2. Alumni children who meet the admission criteria above
  3. International children who meet the admission criteria above
  4. Other children who meet the admission criteria above

Note: Children applying for grades 6 – 12 must have grade level English and Spanish language proficiency and meet the academic requirements.

In the event enrollment at a grade level is at its capacity, the Admissions Office will maintain a wait pool. The wait pool is intended for the applying year only; all applicants that are interested in the following academic school year must re-apply. During times of large intake groups, qualified students will be considered for enrollment based on the priority scale.

NOTE: The school year begins in early August and ends in late May. Students who apply to begin in August from local Guatemalan schools or other countries with a different school calendar, such as Korea or Japan, generally continue in the grade in which they are currently enrolled. If these same applicants wish to begin in the middle of a school year, placement will be based on the grade they have most recently completed at their previous school.

How to Pay

Payment Instructions:

Application “non-refundable” Payment of Q2,500.00
Application payment should be made as soon as possible after submitting the complete online application Part 1 & Part 2, as follows:
• In cash or by check in the name of the “Universidad del Valle de Guatemala” at the school’s Cashier´s Office.
• With credit card at the school’s Cashier´s Office (additional charges may apply).
• Wire transfer service: All wire transfers must have the full name of at least one parent and the child or children applying for admissions. If the wire transfer doesn’t have the names, it will delay the admissions process and possibly result in a wait pool status when seats are limited. Please contact us directly with any questions about wire transfers.


How Much Is Tuition?

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2019 - 2020 Pre-Kinder Applications